On the toolbar, click the Save and Close buttonĪt the right of the screen, click the t alphanumeric button In the Phone: Business text box, type 01436653049 Make sure the This is the mailing address check box is selected In the Address text box, type 227 Ingram Street, Glasgow G1 1DA In the Company text box, type Eident Training In the Job title text box, type IT Trainer In the Full Name text box, type Jeff Thompson On the toolbar, click the New Contact button The contact list appears in Address Cards view. Using the shortcut bar open the Microsoft Outlook Contacts folder In the following exercise, you will add contacts to your contact list manually. On the toolbar, click the Save and New button to add another contact.On the toolbar, click the Save and Close button.In the New Contact window, for all pages, fill in the text boxes, select the check boxes, and so forth, as appropriate.On the toolbar, click the New Contact button.The Microsoft Outlook Contact window has a ribbon of its own with five tabs containing the various commands. Address cards in the contact list simulate business cards in your rotary or card file. When you enter all the information in the New Contact window and save it, Outlook stores each contact in the contact list as an address card. To add contacts, type your data into the New Contact window selecting fields as appropriate to enter additional details. Organises your contacts into colour coded categoriesĪllows you to flag a contact for follow upĪt the very least, your contact list should include names and phone numbers, but the more inclusive you make your list, the more helpful it can be to you. The drop-down arrow displays the selected contact’s phone numbers and gives you dialling options. If connected, places a call to your contact. Opens a New Message window addressed to the selected contact. The drop-down arrow gives you access to the New windows for the other Outlook features. Opens the New Contact window so that you can add a new contact address card. If you have more contacts stored in your folder than you can display at one time in the information viewer, you can click one of the alphanumeric tabs at the right of the screen to display the contact you want.Īs in other Outlook folders, there are context-sensitive buttons on the toolbar that are available only in the Microsoft Outlook folder. If you forget a contact’s name, you can look that person up another way, such as by workplace or by any other field listed in the contact information. With a contact list, you can store, update, organise, and retrieve your colleagues’ contact information. The contact list contains names, phone numbers, and other important information about your business and personal associates. When you open the Microsoft Outlook Contacts folder, Outlook displays the contact list in the information viewer. Creating a Microsoft Outlook Contact List How much time is wasted searching for the correct email addresses when composing a message in Microsoft Outlook? Here we will help you to organise your Microsoft Outlook Contacts and Address Book to make life simpler and save you time.
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